How to Write a Letter of Intention: Examples & Template
Discover what a letter of intent is, when to use it, and how to write one that gets noticed. Learn how to structure your letter, highlight achievements, and end with impact. Read expert letter of intention examples and use our free template.
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A letter of intent helps you take the first step before a job even exists. It shows your enthusiasm, your skills, and how you could fit into a company or institution.
In this guide, you’ll learn what a letter of intent is, when to use it, and how to write one step-by-step, with examples and templates to help you get started.
What is a letter of intent?
A letter of intent, or LOI, is a short, formal letter that shows your interest in working with a company, studying at a university, or joining a specific programme. It’s often used when there isn’t an official job opening or advertised role, but you still want to introduce yourself and show what you can offer.
In essence, it’s a proactive letter. Instead of responding to a job posting, you send a letter of intent to demonstrate initiative and open a conversation.
When to use a letter of intent:
- When applying for a position that hasn’t been publicly advertised.
- When expressing interest in future opportunities at a company or organisation.
- When applying for academic programmes, scholarships, or research positions.
- When exploring collaborations, business partnerships, or internships.
Differences between a letter of intent and a cover letter
Many people confuse a letter of intent with a cover letter, and it’s easy to see why, as they share a similar format and tone. But while they look alike on paper, their goals are quite different.
A cover letter (also called an application letter) is written for a specific job posting. You already know what the company is hiring for, so your task is to show how your skills match that position. It’s targeted, detailed, and tailored to a role that exists right now.
A letter of intent, on the other hand, is more exploratory. You might send it when there’s no open vacancy, but you’re still interested in joining the company or university. Instead of responding to a job ad, you’re taking the initiative.
How to write a letter of intent step-by-step
Writing a great letter of intent doesn’t need to feel intimidating. In many ways, it follows the same principles as when writing a cover letter. The goal is to sound professional yet approachable, showing genuine interest and a clear sense of direction.
Every section of a letter of intent has a purpose and helps build your case for why you deserve attention. Let’s go through each step to make sure yours stands out.
1. Format the header and list contact details
Your letter should begin with a professional header, formatted like a traditional business letter. Include the following details at the top of your page:
- Your full name
- Address (you can skip this if you’re sending your letter via email)
- Phone number
- Professional email address
- Current date
- Recipient’s details (name, job title, company or university, and address)
- Formal greeting
Address the recipient by name whenever possible. This small touch immediately makes your letter feel genuine and targeted rather than generic. Do a bit of research. Check the company website, university department page, or LinkedIn to find the correct name and title.
If you can’t find a specific name after searching, avoid old-fashioned phrases like “To Whom It May Concern.” Instead, use a more modern, neutral option that still sounds respectful, like:
- Dear Hiring Manager,
- Dear Admissions Committee,
- Dear [Department Name] Team,
Letter of intent example—header
Emily Carter
12 Maple Grove Road
Manchester M14 6TG
contact.emily.carter@email.com
07890 123456
14 March 2025
Dr Sarah Langford
Head of Research, Department of Sociology
London School of Economics
Houghton Street
London WC2A 2AE
Dear Dr Langford,
2. Write a strong opening paragraph
Your opening paragraph is your first chance to make a strong impression. In just a few lines, you need to explain who you are, why you’re writing, and what interests you about the organisation or programme.
Start by mentioning your current position, area of study, or professional background. Then explain why you’re reaching out. It can be anything from expressing interest in future opportunities, applying for a specific scholarship, or discussing potential research collaboration. Keep the tone natural and genuine rather than overly formal.
Here’s a simple blueprint to follow:
- Introduce yourself – Name, role, or current academic focus.
- State your reason for writing – What prompted your letter?
- Show enthusiasm – Why are you drawn to this organisation or field?
Letter of intent example—first paragraph
I’m writing to express my interest in joining future research initiatives at the London School of Economics, where I hope to contribute to the department’s pioneering work in economic forecasting and data analysis. Through my postgraduate studies in Data Analytics at the University of Manchester, I’ve developed advanced skills in econometric modelling and R-based data visualisation, which I’m keen to apply in collaborative research environments like LSE’s.
This opening works because it’s short, personal, and specific. It tells the reader what the writer wants, who they are, and why they’re reaching out.
3. Present your qualifications in the main body
The main body of your letter of intent is where you show why you’re a strong match for the opportunity. This section should connect your job skills, work experience, and achievements directly to the organisation or programme’s goals. Use this part to prove that your interest is backed by substance.
Start by mentioning the key experiences that make you stand out. Focus on the achievements most relevant to the role or course you’re pursuing. Quantify results whenever you can, since it helps the reader understand the scale of your impact. Then, tie those experiences back to how they’ll benefit the institution or company you’re contacting.
Here’s a structure that works well:
- Summarise your background – What have you studied, researched, or accomplished at work so far?
- Highlight relevant skills – Focus on those the employer or programme values most (e.g., analytical thinking, communication, teamwork).
- Share measurable results – Use numbers or outcomes to show real impact.
- Connect to their goals – Explain how your experience aligns with what they do.
Letter of intent example—main body
During my MSc in Data Science, I led a capstone project analysing national energy consumption patterns using advanced machine learning models. By integrating time-series forecasting with real-time sensor data, my team achieved a 15% improvement in predictive accuracy and reduced data-processing time by 20%.
Beyond the technical results, I worked with policy advisors to interpret findings and align them with economic and sustainability goals. This experience strengthened my ability to translate complex data into actionable insights and reinforced my belief in the value of interdisciplinary research. I’m eager to contribute to LSE’s work on sustainable economic modelling and apply my data analytics expertise to real-world policy challenges.
The key is to sound confident, but not boastful. Focus on relevance and clarity. Show that you’ve done your homework and understand what the organisation values.
4. Make the closing paragraph impactful
The ending of your letter of intent should express gratitude, restate your interest, and signal that you’re eager to continue the conversation. Keep it brief and positive.
Start by reaffirming your enthusiasm for the organisation or programme, and briefly summarise what you hope to contribute. Then, include a polite call to action, such as your availability for an interview, a meeting, or a follow-up discussion. Avoid sounding pushy or desperate.
Here’s a structure to follow:
- Reinforce your interest – Mention what excites you about this opportunity.
- Show appreciation – Thank the reader for their time and consideration.
- Invite further contact – Suggest a next step or express openness to discussion.
Letter of intent example—closing
I would welcome the opportunity to discuss how my background in data-driven research and applied machine learning could contribute to the Department of Economics’ ongoing work in sustainability and policy modelling. I look forward to the possibility of contributing to LSE’s research initiatives and collaborating with your team to advance evidence-based approaches to sustainable economic development.
End your letter with a formal sign-off such as:
- Yours sincerely, (if you addressed the recipient by name)
- Yours faithfully, (if you used a general greeting like “Dear Hiring Manager”)
Then, add your full name and, if sending a printed letter, your signature above your typed name.
3 Letter of intent examples
See the following letter of intent examples for different situations and use them as inspiration to write your letter of intention.
Letter of intent example (for job application)
Olivia Patel
32 Brookfield Avenue
Birmingham B13 9LN
olivia.patel@email.com
07781 453729
12 March 2025
Mr Daniel Harper
Head of Talent Acquisition
BrightPath Analytics
45 Holborn Viaduct
London EC1N 2LB
Dear Mr Harper,
I am writing to express my interest in future data analyst roles within BrightPath Analytics. With over three years of experience working in data-driven environments, I have developed strong technical and analytical skills that I believe align with your company’s commitment to turning information into strategic insight.
In my current position at InsightWorks Ltd, I lead a team responsible for automating data collection processes across multiple departments. This project reduced manual reporting time by 35% and improved data accuracy across our dashboards. I’ve also collaborated closely with product managers to interpret user metrics and optimise campaign performance—an experience that’s strengthened my ability to translate complex data into clear, actionable results.
I have long admired BrightPath Analytics for its innovative approach to business intelligence and commitment to developing ethical, AI-based solutions. I’m particularly interested in contributing to projects that combine predictive analytics with social impact initiatives, as I believe data should not only inform but also inspire responsible decision-making.
I would love the opportunity to discuss how my experience and enthusiasm could contribute to your team’s work. Thank you for your time and consideration—I look forward to the possibility of connecting soon.
Yours sincerely,
Olivia Patel
Letter of intent example (for university admission)
Daniel Roberts
Flat 3, 19 Crescent Road
Edinburgh EH10 5AY
daniel.roberts@email.com
07522 468913
8 March 2025
Dr Eleanor Shaw
Admissions Committee
Department of Environmental Policy
London School of Economics and Political Science (LSE)
Houghton Street
London WC2A 2AE
Dear Dr Shaw,
I am writing to express my strong interest in joining the MSc in Environmental Policy and Regulation at the London School of Economics. My academic background in Political Science, combined with two years of professional experience in environmental research, has inspired me to deepen my understanding of sustainable policy design and its real-world impact.
During my undergraduate studies at the University of Edinburgh, I specialised in climate governance and graduated with First-Class Honours. My dissertation on renewable energy incentives in Scotland was later presented at the Undergraduate Research Conference in 2023. Since then, I have been working as a research assistant at GreenFuture Institute, where I helped evaluate community-based environmental initiatives across the UK. This work has strengthened both my data analysis and policy evaluation skills and reinforced my desire to contribute to sustainable development on a global scale.
LSE’s interdisciplinary approach to environmental policy, particularly its integration of economics, law, and governance, makes it the perfect place to advance my research interests. I am especially drawn to Professor Andrew Jordan’s work on EU environmental policy frameworks and hope to contribute to similar projects during my time at the university.
Thank you for considering my application. I am eager to bring my passion for policy research, quantitative analysis, and environmental advocacy to the LSE community.
Yours sincerely,
Daniel Roberts
Letter of intent example (for scholarship application)
Sophie Nguyen
24 Queen’s Park Gardens
Leeds LS6 2ES
sophie.nguyen@email.com
07864 529731
10 March 2025
Scholarship Committee
The Rhodes Trust
Rhodes House
Oxford OX1 3RG
Dear Members of the Scholarship Committee,
I am writing to express my sincere interest in the Rhodes Scholarship for postgraduate study at the University of Oxford. As a recent graduate in International Relations from the University of Warwick, I am eager to pursue an MSc in Global Governance and Diplomacy, building on my commitment to fostering equitable international cooperation.
Throughout my degree, I consistently sought opportunities to apply academic knowledge to real-world challenges. As President of the Warwick Global Affairs Society, I organised three cross-university conferences addressing human rights and sustainable trade, engaging over 500 participants. Additionally, my dissertation on post-conflict reconstruction in Southeast Asia was awarded the departmental prize for research excellence. These experiences have shaped my understanding of how effective governance and inclusive policy can transform communities.
Beyond academics, I have volunteered with Amnesty International, where I coordinated local awareness campaigns that reached over 2,000 residents. This work reaffirmed my belief that leadership is rooted in empathy, collaboration, and action—values that strongly align with the Rhodes ethos.
I am inspired by the Rhodes community’s legacy of leadership and service. If awarded the scholarship, I intend to focus my research on multilateral diplomacy and climate migration policy, with the long-term goal of contributing to international development initiatives within the United Nations.
Thank you for considering my application. I would be honoured to continue the Rhodes tradition of using education as a force for good.
Yours faithfully,
Sophie Nguyen
Letter of intent template
[Your Full Name]
[Your Street Address]
[City, Postcode]
[Email Address]
[Phone Number]
[Today’s Date]
[Recipient’s Full Name]
[Their Job Title or Committee Name]
[Organisation / Institution Name]
[Street Address]
[City, Postcode]
Dear [Mr/Ms/Dr/Professor + Surname],
I am writing to express my interest in [state what you’re applying for—e.g., “future research opportunities within the Department of Economics” / “the graduate trainee programme at ABC Consulting” / “the [Name] Scholarship”]. With my background in [your degree, field, or area of expertise], I am eager to contribute my skills and passion for [specific focus area or goal] to [organisation or institution name].
During my time at [previous organisation or university], I [describe one or two key accomplishments or experiences—include measurable outcomes if possible, e.g., “led a project that improved efficiency by 20%” or “published research on…”]. These experiences strengthened my [relevant skills, e.g., analytical thinking, research abilities, leadership], which I am confident will allow me to make a meaningful contribution to [their mission, department, or project].
I am particularly drawn to [organisation or programme name] because of its focus on [specific feature, value, or area that aligns with your interests]. I admire [mention a relevant project, research area, or initiative they’re known for], and I’m excited about the possibility of contributing to [explain how your skills or background fit].
Thank you for considering my application. I would be delighted to discuss how my background and interests align with [organisation or programme name]’s goals. Please don’t hesitate to contact me at [your email] or [your phone number] at your convenience.
Yours sincerely,
[Your Full Name]
Letter of intent formatting and structure
Even the most compelling letter of intent can lose its impact if it looks unpolished. A clean, consistent format of your letter of intent makes it easier to read and shows that you take the opportunity seriously.
Here are some essential formatting guidelines to follow:
- Letter length – Aim for one page (roughly 300–400 words). Keep it concise while still expressing enthusiasm and purpose.
- Font – Use a professional font for a cover letter, such as Arial, Calibri, or Times New Roman (these fonts work great on a letter of intent). Avoid decorative fonts that may look unprofessional.
- Font size – Stick to 11 or 12 pt for the main text, and make your name slightly larger (around 14 pt) if you want it to stand out.
- Margins and spacing – Use standard 2.5 cm (1 inch) margins and 1.15 or 1.5 line spacing for readability. Leave a blank line between paragraphs.
- Alignment – Align text to the left for a clean, traditional layout. Avoid justified text, which can create awkward spacing.
- File format – When submitting digitally, save your letter as a PDF to preserve formatting across devices.
Tips for writing a strong letter of intent
A well-written letter of intent shows motivation, clarity, and a genuine connection with the opportunity you’re aiming for. Whether you’re applying for a job, university programme, or scholarship, the main goal is the same: to convince the reader that you’re an excellent fit.
Here are key tips to help you write a powerful, memorable letter:
- Start with research – Before you write, learn about the organisation, department, or programme. Understand their mission, recent projects, and goals. Referencing these in your letter of intent shows genuine interest and preparation.
- Personalise every letter – Avoid sending the same template to multiple places. Address the right person, mention the specific programme or role, and tailor your content to their focus or values.
- Tell your story with purpose – Use your background and experiences to show why you’re interested, not just that you are. Explain what led you here and how this opportunity aligns with your future plans.
- Focus on value, not just achievements – Don’t just list what you’ve done—explain how your skills can help the organisation or institution achieve its goals. Make it about contribution, not just qualification.
- Show, don’t tell – Replace vague claims with real examples. Instead of saying “I’m passionate about research,” describe a project or paper that demonstrates that passion.
- Keep your tone professional but warm – Formal doesn’t have to mean stiff. Write as if you’re speaking to someone you respect and want to impress. Be confident and approachable.
- Edit for clarity and flow – Read your letter aloud to check for rhythm and tone. Trim long sentences, avoid clichés, and make every line serve a purpose.
Common mistakes to avoid in a letter of intent
Even strong candidates can miss out on opportunities if their letter of intent contains avoidable errors. Below are the most common pitfalls and how to avoid them.
- Being too vague – Avoid writing a letter that could apply to any organisation. Generic phrases like “I’m passionate about your company” or “I’d be an asset to your team” say little. Instead, mention why you’re drawn to that specific institution, programme, or company.
- Rewriting your CV – Your letter shouldn’t be your CV, so don’t repeat it line by line. Using a few accomplishments from your CV is fine, but use the letter of intent to build on them and paint them in a more detailed light.
- Overusing formal language or jargon – Yes, your tone should be professional, but not robotic. Avoid overly academic or corporate buzzwords. Write clearly and naturally instead.
- Being too self-focused – A strong letter doesn’t just describe what you want. It also shows how you can contribute. Frame your experience in terms of the value you bring. For example, “I hope to apply my data analysis skills to support your sustainability initiatives” works better than “I want to develop my data skills.”
Key takeaways
A strong letter of intention helps you open doors before they’re even advertised. Here are the main points to remember when writing a letter of intent:
- Keep it concise: Aim for one page (300–400 words). Every sentence should add value and move your message forward.
- Tailor it carefully: Address the right person, reference the organisation or programme by name, and show genuine familiarity with their goals.
- Balance confidence with humility: Show enthusiasm for the opportunity while maintaining professionalism and respect.
- Use real examples: Back up your skills or claims with measurable achievements that demonstrate credibility.
- Focus on contribution: Explain how you can add value to the organisation or programme—not just what you hope to gain.
- End with a clear next step: Thank the reader, express your excitement, and invite further contact.
FAQ: Letters of intent
How long should a letter of intent be?
A letter of intent should ideally be one page long, or around 300–400 words. That’s enough space to introduce yourself, explain your motivation, and highlight key achievements. Admissions officers and hiring managers appreciate brevity, so focus on your strongest points and avoid unnecessary details.
Can I send a letter of intent by email?
Yes, you can absolutely send a letter of intent by email, especially for job or internship inquiries. In this case, include your message directly in the email body rather than as an attachment. Use a clear subject line such as “Letter of Intent – [Your Name]”, keep your formatting simple, and include your contact information at the end of the email. If required, attach your CV or portfolio as a separate PDF.
Should I attach my CV or resume with a letter of intent?
Yes, in most cases, you should include your CV or resume alongside your letter of intent. The letter of intent introduces who you are and why you’re interested, while your CV provides evidence of your experience and qualifications. Together, they give the reader a complete picture of your background. Be sure to mention in your letter that you’ve attached your CV.
Mariusz Wawrzyniak
Content Writer
Mariusz is a career expert at MyPerfectCV who writes practical, research-based guides that help professionals from all industries craft impactful CVs, write compelling cover letters, and advance their careers.
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