How to Write an Administrative Assistant CV: Examples

How to write an administrative assistant CV

Below, you’ll discover everything you need to know about creating a winning CV. From contact details and work experience to education, skills, additional sections, and formatting tips, we’ve got it all covered. Read on and find out how to write a CV for an admin assistant that will impress your potential employer.

Start your administrative assistant CV with accurate contact details

Administrative roles rely on organisation and accuracy, so your CV should reflect this from the very first section. Employers should be able to identify you and contact you immediately without searching through the page. Position your contact details at the top of your CV and keep the information straightforward and professional.

Your contact section should include:

• Your full name
• The job title you’re applying for
• Your location (city or region only)
• A reliable phone number
• A professional email address
• Link to your LinkedIn profile

Avoid adding full addresses, dates of birth, or personal information that doesn’t support your application. Before sending your CV, carefully review this section to ensure all details are accurate and easy to read.

Open with a focused administrative assistant profile

Your personal profile should immediately show your professional value. After reading these few lines, your potential employer should fully understand what type of administrative assistant you are and how can you support teams or office operations.

Here’s how to write an admin assistant CV profile:

• Start with a strong action verb and your job title.
• Mention your skills that mirror those listed in the job ad.
• Include at least one relevant achievement. Make it quantifiable, for better impact.
• Express your interests for working in the company you’re applying for. Mention it’s name to make your personal profile more tailored.

Show your experience on your administrative assistant CV

Employers want evidence that you can handle responsibilities efficiently and reliably. To prove that you’re capable of doing so, you need a strong work experience section. It’s a key part of an administrative assistant CV, so make sure to do it right.

Here’s how to structure this section effectively:

• List your job title, employer, location, and employment dates.
• Use bullet points to explain your contributions rather than copying duties from job descriptions.
• Highlight quantifiable outcomes whenever possible.
• List your achievements rather than your day-to-day responsibilites.
• Cover a range of administrative duties, including correspondence, data handling, diary management, document preparation, and meeting support.
• Use clear action verbs to describe your impact.
• Focus on recent and relevant roles first. Older or unrelated positions should only be included if they demonstrate transferable administrative skills.

Highlight your education on your admin assistant CV

Some administrative assistant roles don’t require advanced degrees. However, employers still value clear evidence of education, training, and professional development. Creating a well-structured education section will allow them to better understand the academic foundation that supports your administrative abilities.

Here’s what to include:

• The name of the school, college, or university
• Dates of attendance
• Relevant subjects studied
• Qualification level (e.g. GCSEs, diploma, degree)
• Grades or results, if they’re impressive enough to strengthen your application

Showcase your administrative assistant skills

Your skills section should clearly demonstrate why employers can rely on you to support teams, manage information, and keep operations organised. A strong administrative assistant CV includes a balanced mix of hard skills and soft skills. Focusing too heavily on one can make your skill set feel incomplete.

Admin assistant hard skills can include the following:

• Office administration & procedures
• Diary & meeting management
• Data entry & record keeping
• Document preparation & reporting
• IT & office systems

Admin assistant soft skills can include the following:

• Organisation & time management
• Communication skills
• Attention to detail
• Problem-solving skills
• Interpersonal skills

Strengthen your administrative assistant CV with additional sections

Beyond the core sections, optional additions can help your CV stand out and show that you bring added value to an organisation. These sections demonstrate initiative, professionalism, a broader skill set, and your personality.

Useful optional sections can include:

• Certifications and training: List relevant courses such as Business Administration qualifications, GDPR and data protection training, Health and Safety, First Aid, or software training such as Excel or CRM systems.
• Achievements and recognition: Include performance awards, positive feedback, or formal recognition for reliability, efficiency, or organisational support.
• Professional memberships: Mention membership in administrative, business, or industry-related organisations to demonstrate engagement with your profession.
• Languages: Add any additional languages with proficiency levels, particularly useful in customer-facing or international office environments.
• Volunteer experience: Include voluntary administrative work for charities, schools, or community organisations that demonstrates responsibility and organisation.
• Hobbies and interests: Mention after-hours activities that reinforce transferable skills, such as event planning, scheduling, or coordinating activities.

Format your administrative assistant CV professionally

A well-presented CV reflects the same organisational skills expected from a strong administrative assistant. Clear structure and professional formatting help recruiters quickly find the information they need. That’s why your CV needs to be highly readable.

Here’s how to achieve it:

• Keep your CV length to a maximum of two pages.
• Select one of the professional CV fonts such as Arial, Calibri, or Garamond.
• Set body text between 10–12pt, with larger headings for clarity.
• Use consistent spacing and margins to maintain white space.
• Clearly label each section with bold or uniform headings.
• Save your CV as a PDF using a professional file name, such as SarahJones_AdministrativeAssistant_CV.pdf