Taking the time to study this school admin assistant CV sample is a great way to obtain the information that you need to create your very own CV, complete with the precise formatting and information. If you are seeking a new a job as a school admin assistant, it is essential to create a CV that best reflects your related skills and abilities while also highlighting your main strengths.

You can use this school admin assistant CV sample as a model, along with other CV examples on our site, to help you appreciate what you should include when you produce your own CV, and you can also use the format that is set out here to guide you.

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    Sample school administrator CV

    school administrator assistant CV sample

    Kevin Knight

    99 Cunnery Rd

    Manchester M3 7GJ



    Professional summary

    Methodical School Administrator brings attention to detail and strong software skills. Experienced in office environments and adaptable to changing policies, procedures and requirements. Seeks opportunities to improve workflows and eliminate recurring problems.

    Work history

    March 2020 – Current

    Falinge Park Highschool – Rochdale

    School Administrator

    • Facilitated smooth day-to-day operations of multi-academy school, overseeing 1,200+ students and 100+ teaching staff.
    • Achieved quality goals, guaranteeing curriculum was current and in line with Core Curriculum Standards.
    • Implemented new behaviour intervention programme, cutting student discipline incidents by 45%.

    November 2017 – March 2020

    The Blue Coat School – Oldham

    School Administrator

    • Reviewed stationery suppliers to identify cost-saving opportunities, resulting in £4,000 annual savings.
    • Recommended student engagement initiatives that resulted in 15% increased student attendance.
    • Maximised parent engagement by maintaining communication through social media.

    January 2015 – November 2017

    Edustaff – Manchester

    Administrative Assistant

    • Helped senior clerical staff complete daily workloads.
    • Managed incoming and outgoing calls for busy office.
    • Improved current filing system by moving to cloud-based storage solution.


    • Parent engagement strategies
    • Stationery control
    • Curriculum coordination
    • Report writing
    • Prioritisation and time management
    • Social media knowledge
    • Business administration
    • Inventory purchasing



    Stockpot College

    A-Levels English Literature, Mathematics, Business Studies, IT

    Choosing the right format for your school administrator CV

    The choice of format can make or break your school administrator CV. We’re not just talking about the design – but as a rule of thumb, stick to professional colours, simple fonts, and conventional font sizes. Instead, the focus here is the layout and structure of your CV.

    The two go-to CV formats are reverse-chronological and skills-based. In most cases, you’ll want to use the first, which comprises contact details and a personal statement followed by your work history, skills, and education. With work history making up the majority of this CV format, there’s a clear emphasis on experience and how you’ve put your skills into practice.

    Candidates who are reaching for the first wrung on the school administrator ladder may want to try the skills-based CV, where work history is much shorter or even omitted. That’s made up for with a larger skills section, using heading for skills groups and specific examples of competencies.

    How to write a CV for a school administrator

    The duties of an administrative assistant in a school range from welcoming visitors and managing emails to monitoring attendance and ordering supplies. But how do you show that you’re ready for those responsibilities in a CV?

    In the following few sections, we’ll run through how to write a CV, from basics like contact details and education to the all-important experience and skills:

    Outlining education on a scheduler CV

    Whether it’s your basic English and Maths to tick a box for recruiters or PMP certification to set you apart from the rest, education is an important section to include for all scheduler candidates.

    So, what should you include? As we’ve touched upon, you can start from your most recent, highest qualification and work back to high school – as long as you keep it concise. There’s no need to list all of your GCSEs, for example, but you might want to say “including English and Maths,” as these are the main two subjects recruiters are interested in.

    For each educational milestone, you’ll need to list:

    • The level of qualification
    • The qualification title, subject or course title
    • The name of the school, college, university, or awarding body
    • Dates for the start and end of your study period, or just the date of completion or qualification

    Example of education for a scheduler CV

    NVQ Level 3 – Business Administration

    Slough College


    GCSE – 10 A to C grades

    Queensway High School


    What contact details should I include in my school administrator CV?

    Contact is key for any CV. In short, recruiters need to know how to get in touch with you via their preferred method of communication. That includes phone, email and even post – not to mention your name. Include the following at the top of your school administrator CV and make sure everything is completely accurate:

    • First and last name
    • Postal address with postcode
    • Phone number – mobile, home, whatever’s best to reach you on
    • An up-to-date and work-appropriate email address

    Example of contact section for a school administrator CV

    Sarah Lawson

    111 This Road

    This Town

    TO3 4WN

    01243 711711


    School adminstrator personal statement

    Like the front desk or reception at a school, your personal statement is tasked with greeting recruiters and guiding them in the right direction.

    In 2-3 sentences, you should focus on key skills that are important to the school administrative assistant job description. It’s also a good idea to touch upon your understanding of the relevant policies, procedures and software.

    Above all else, your personal statement should make recruiters want to read on, so keep it concise, positive, and on-point.

    Example of personal statement for a school administrator CV

    Organised and efficient school admin assistant who is able to skilfully handle various tasks demands with calm composure and efficiency. Experienced at dealing with confidential issues as well as managing the schedules of high-level administrators and collaborating with all departments in the educational system in order to produce the desired results. Specialises in analysing data and preparing detailed yet concise reports.


    Ambitious school admin assistant with 3 years of experience in an educational setting. Skills include organisation, communication, and unwavering diligence. Looking for a secondary school role to develop administration skills while improving standards for teachers and pupils.

    Adding experience section to your school administrator CV

    When your work affects both teachers and pupils, it’s imperative that schools choose a candidate that can hit the ground running. Experience demonstrates this, and it’s important to include everything recruiters need to verify your work history.

    To start with, list up to 4 previous roles with:

    • Job title
    • Start and end dates (or present for an existing role)
    • Employer
    • Location

    Underneath each job, you should list 3-6 of your most important duties or responsibilities to sum up your role. A top tip here is to vary what you include for different jobs, so you can showcase a wider range of competencies as well as keeping recruiters engaged.

    For example, if you’ve mentioned report writing and data analysis at one job, why not cover schedule management and meeting organisation in another?

    Example of work experience for a school administrator CV

    Senior School Admin Assistant at the Ministry of Education, London | March 2020 – Present

    • Welcomed visitors to the office, screened visitors and managed the administrator’s schedule.
    • Welcomed visitors to the office, screened visitors and managed the administrator’s schedule.
    • Coordinated with senior staff in preparing agendas for meetings.

    Junior School Admin Assistant | the Ministry of Education, London | September 2017 – March 2020

    • Met with students as well as instructors and administrators and worked with them on various different projects.
    • Managed the head administrator’s calendar.
    • Planned agendas and transcribed notes for a range of departmental meetings.

    School administrator skills to include in your CV

    When searching an administrative assistant, school recruiters are looking for a combination of both hard (technical) and soft (transferable) CV skills

    Hard skills for school administration jobs

    • Pupil and parent engagement
    • Inventory management
    • Business administration
    • Curriculum coordination
    • Data analysis
    • Report writing

    Soft skills that are nice to have

    • Time management
    • Written and verbal communication
    • Good phone and email manner
    • Calm under pressure
    • Teamwork
    • Social media awareness

    Get education right on your school administrator CV

    It goes without saying that education is important to the decision makers at any school. You should highlight a passion for education in your personal statement. This can then be backed up by your own achievements in a dedicated education section.

    Start with your most recent qualification, as this will typically be your highest educational achievement. For each stage of your academic career, include the following details:

    • Qualification level
    • Subject or course title
    • Institution name
    • Start and end dates or completion date

    Example education section for a school administrator

    Bachelor of Science: Business Administration at London University | London, England | 2004-2007

    A levels: English (A) Maths (A) Social Science (B) at North London College | London, England | 2002-2004

    Dos and don’ts for school administrator CV writing


    • Do show your understanding of relevant issues

      Unlike other admin roles, the duties of an administrative assistant in a school are completed in a sensitive education environment. As well as being around children on a day-to-day basis, that means making decisions that impact those children. Where possible, show an understanding for (or experience with) issues like child welfare, data protection, and confidentiality

    • Do highlight your education

      While private sector firms might be a bit more flexible with their criteria, most schools will want evidence of basic Maths and English skills in a CV for school office administrator. Be sure to list your GCSEs and any other relevant qualifications in a dedicated education section.


    • Don’t write a generic CV

      Not all applicants for school administrative assistant roles will have specific experience in a school setting. If you’re coming from a business background, make sure your experience is as relevant and transferable as possible. Rather than focusing on increasing profits and liaising with clients, discuss how you worked to a budget and improved service levels.

    • Don’t forget a cover letter

      With schools being such an important part of children’s lives, recruiters will want to get as much information as they can about candidates before narrowing down their search. A school administrative assistant cover letter is a great way to provide a little more detail about your experience, background, and how you fit the role. It will also keep your CV concise, as you have a dedicated place to expand on the CV’s brief points about skills and experience.


    Your school administrator CV questions answered

    How do you write a CV for a school administrator?

    A good school administrator CV covers everything recruiters need to know in clear, concise sections:

    • Personal statement to introduce your key skills, qualities, and experience
    • Work history, summing up your previous 3-4 roles and the main responsibilities
    • A list of 6-10 key skills
    • Qualifications including educational achievements or in-work training that’s relevant to the role
    • You’ll also need to include your contact details to make it easy for recruiters to get in touch

    What does an administrative assistant for a school do?

    School administrative assistants take on a variety of tasks related to the day-to-day running of a school, including:

    • Managing and adding to data and information systems
    • Producing reports on attendance, pupil attainment or overall school progress
    • Producing and distributing printed materials
    • Communicating with students or parents
    • Assisting with pupil welfare
    • Managing inventory for the office and/or school
    • Answering calls and assisting with queries
    • Greeting visitors

    What are the top 3 skills of a school administrator?

    The most valuable skills for a school administrator are soft, transferable skills which assist with their wide range of responsibilities. Computer literacy, organisation and clear communication are amongst the most sought-after qualities.

    What is the average school administrative assistant salary (UK)?

    In the UK, school administrative assistants can expect to earn around £20,000 – £22,000. This is based on a full-time role, with part-time salaries calculated pro-rate. As an example, the average salary for a school administrator working 15-20 hours a week will typically be around £8,000-10,000.

    What are some school administrative assistant interview questions?

    As well as asking why you want the role, interviewers will typically ask you to discuss real-life situations relating to the duties of an administrative assistant in a school. They may also ask you to explain how you would deal with a difficult situation, such as a distressed pupil or reduced school budget.

    How do you tailor a CV to school administrator roles?

    As a general rule, CVs shouldn’t mention the specific role or employer they’re applying for. But that doesn’t mean you can tailor your CV to the role in question. The school administrative assistant job description can help you do exactly that, giving you a better idea of the specific duties and responsibilities, which you can then reflect in your work history and skills section.

    Get your CV ready for school administration jobs

    You’ve seen how it’s done with CV examples, read our advice, and had your burning questions answered. Now it’s time to get started on your own school administrator CV.

    Our online builder is ready and waiting with pre-made CV templates and content tailored to school administrative assistant jobs. Simply enter your details, choose a design and content that’s right for you, then customise with a few finishing touches.


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