Document controller duties are extremely important because documents are the beating heart of many organisations. Preparing, storing, and retrieving both hard and digital copies of documents requires a specific set of capabilities with experience to back them up.

That’s where your document controller CV comes into play. It shows you’re equipped for document controller jobs, outlining your work history, key skills, and education, all wrapped up with a polished personal statement. We know what you’re thinking – where on earth do I start? Thankfully, we have plenty of online resources to make things easier.

Simply take a look at our document controller CV examples, plus the expert advice below covering the key document control requirements and tips on how to perfect your document controller CV.

Keep reading as we explore:

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    Sample document controller CV

    Document controller CV Sample

    Mandy Rice

    219 Heatheringon Close
    Edinburgh EH3 9HA
    987654321
    mandy.rice@example.com

    Professional summary

    Astute Document Controller with extensive experience exceeding information management objectives in complex environments. Reviews, registers and captures information for reliable, up-to-date electronic document management systems. Achieves agreed standards through strategic planning, focus and attention to detail.

    Work history

    February 2023 – Current
    McClay Construction Ltd. – Edinburgh
    Document Controller

    • Produced document progress reports for senior managers.
    • Shared documents at key times to facilitate timely project completion.
    • Trained team in document control and records management best practices.
    • Amended documents accurately, communicating and redistributing to relevant personnel where necessary.

    January 2019 – January 2023
    Smooth Engineering Solutions – Edinburgh
    Document Control Assistant

    • Gathered information and prepared data for use in reporting and documentation.
    • Adhered to security protocols, keeping sensitive information and documentation private.
    • Assisted with updating and improving working practices in document control and records management approach.
    • Resolved issues related to documentation and associated information.

    Skills

    Outstanding organisation under pressure
    SolidWorks Enterprise
    GDPR compliance
    Cataloguing
    Copyright legislation awareness
    Digital information management
    Metadata analysis
    Intellectual property rights
    Research skills development
    Resource ordering

    Education

    2018
    University of Edinburgh Edinburgh
    Bachelor’s Degree in Business Administration

    Document controller CV template

    Drafting a document controller CV is easy when you take advantage of the right resources. Our online builders, comprehensive how-to guides, and pre-made CV templates do much of the hard work for you, so you only have to focus on dotting the i’s and crossing the t’s.

    What is the best format for your document controller CV?

    The secret to landing your dream job is making an excellent first impression. As such, before getting too caught up on what content to include, think about your presentation: which CV formats present your experience, skills, and qualifications in the best possible light? This isn’t a frivolous exercise – employers always fast-track candidates who have invested time and energy into their applications.

    While there are plenty of layouts to choose from, two stand out as recruiter favourites – the reverse-chronological CV and the skills-based CV. The former outlines your employment background, starting from your current or most recent role, whereas the latter spotlights relevant transferable skills, such as “organisation”, “computer literacy”, and “analysis”.

    So, which is best for a document controller? We always recommend using a reverse-chronological structure because hiring managers prefer applicants with proven track records. If you can demonstrate experience in similar roles, you’ll boost your chances of securing an interview invite. Skills-based CVs are usually only appropriate for people with spottier work histories, including school leavers and recent graduates.

    What else do you need to know? Here are a few general CV writing rules to keep in mind:

    • Your CV should only be one to two pages long maximum
    • Use a professional font like Times New Roman, Arial, or Calibri
    • Improve readability with headings, sections, and bullet point lists
    • Tailor all information to the job advertisement – you might have separate CVs for different companies
    • Send your CV as a Word or PDF file unless asked otherwise

    How to write a CV for a document controller

    Now you’ve chosen the perfect layout, let’s move on to the all-important details. The following sections explain how to write a CV step by step, from creating an eye-catching personal statement to outlining your most valuable qualifications.

    What’s on the agenda?

    What contact details should I include in my document controller CV?

    Busy hiring managers simply don’t have the time to track you down, so you must include your most up-to-date contact details at the top of your CV – this will streamline the recruitment process and earn you some extra brownie points. We suggest using a slightly larger or bolder font for maximum visibility. Remember to jot down:

    • Full name – first name and surname
    • Location – let the employer know if you’re willing to relocate
    • Phone number – the best one to reach you on
    • Email address – keep it professional

    Example of contact section for a document controller CV

    Mark Rice,
    52 Park Row,
    Edinburgh, EH2 0YR,
    07912345678,
    mark.rice@example-example.co.uk

    How to write a personal statement for your document controller CV

    No document controller CV example is complete without a clear, concise personal statement or professional summary. Essentially an introduction to your application, this short paragraph should outline your key skills, qualifications, and experience in relation to the document controller job role.

    Our top advice? Combine personal qualities like “attention to detail” with background information like “five years of experience in an office environment”, showing recruiters that you have the initial document control requirements covered before they read on to find out more. You could also use the handy formula below to check all the right boxes.

    Sentence one introduces who you are, including years of experience and career focus, e.g. recruitment. Sentence two explains what you can achieve, backed up by facts and figures. For instance, you might have “trained over 50 employees”. Finally, sentences three and four reiterate your unique skills and specialisms, such as knowledge of A-Connex, ProCore, and EDMS systems.

    How else can you make your personal statement stand out?

    • Stick to the word count – between 50 to 00 words is ideal
    • Convey confidence through positive descriptors like “passionate”, “meticulous” and “communicative”
    • Always evidence your experience where possible – this will set you apart from the competition
    • Avoid clichés – don’t copy what you see online, be unique
    • Discuss what you can bring to the table – save career ambitions for the cover letter and interview

    Example of personal statement for a document controller CV

    Diligent document controller with five years of experience in the recruitment sector. Introduced a new digital filing system that boosted efficiency by 29%. Experienced team leader who can influence company culture. Proficient at editing documents and files in Word, Excel, PowerPoint, and Visio.

    OR

    Driven document controller touting seven years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and ease in tackling administrative tasks and assisting with special projects.

    How to present your work history on a document controller CV

    If there’s one section you should focus on, it’s work experience. Hiring managers find the most value here, picking apart your strengths, weaknesses, and achievements. On top of this, they can see how long you typically stay with an organisation, which is a reasonable indicator of how loyal and reliable you’ll be in the future (it’s important to explain gaps in your employment history or short placements in your cover letter).

    As you complete this section, keep asking yourself – is this recent and relevant? There’s no point discussing your document controller job from forty years ago if you haven’t kept up to date with best practices. Similarly, avoid recent positions irrelevant to the role you’re applying for. Last year’s part-time job as a bartender doesn’t particularly scream “transferable skills”!

    As for formatting, start from your current or most recent role and note three to six responsibilities for each. Include:

    • Job title
    • Company name
    • Company location
    • Employment start and end dates
    • List of responsibilities
    • Achievements, awards, and promotions

    Like the personal statement, we recommend strengthening your application with dozens of showstopping statistics. Let’s say you “monitored multiple databases” – can you expand on this? You might have “monitored 20 databases” or “monitored multiple databases, cutting down search times by 34%”. The more factual and specific you can be, the better your chances of reaching the interview stage.

    Lastly, exude confidence – everyone wants to hire someone who can hit the ground running. You can do this via plenty of positive adjectives and action verbs. The former describe your personality, such as “helpful”, “resourceful”, and “adaptable”. Action verbs preface your achievements. Some of our favourites for document controllers include “simplified”, “standardised”, and “updated”.

    Example of work experience for a document controller CV

    Document controller | Financial Solutions Ltd, Edinburgh | January 2022 – Present

    • Generated £5,000 in annual savings by implementing a new documentation process and reducing waste resources.
    • Obtaining documents, clearances, certificates, and approvals from local, state, and federal agencies.
    • Analysing departmental documents for appropriate distribution and filing.
    • Assisting various business groups with document organisation and dissemination during acquisitions.

    Junior document controller | Norris Insurance, Edinburgh | April 2018 – December 2021

    • Supported document controller in improving operations and resolving issues to deliver top-notch customer service.
    • Researched and updated all required materials needed for the firm and partners.
    • Monitored multiple databases to keep track of all documents.
    • Adeptly processed an average of ten documents per day, generating £20,000 in revenue annually.

    Skills worth having on your document controller CV

    A comprehensive CV skills section is one of the most important for applicant tracking system (ATS) software – which scans through CVs, picking out keywords and phrases that align with the job requirements. Most companies now use this to save manpower, meaning you must be even more diligent when reading job specifications.

    We suggest including up to 12 skills in total, split equally between technical hard skills and transferable soft skills. The former are learnt on the job or through education – think “data protection (GDPR) awareness”, “submitting technical documents”, and “BIM modelling”. The latter are personality-based and much harder to learn, therefore valuable to employers. Examples include “self-motivated”, “detail-oriented”, and “organised”.

    Struggling to describe yourself on your CV? Simply ask friends, family, and supportive colleagues for some feedback. Other people are usually better at picking out the positive aspects of your personality – we all feel a bit awkward bigging ourselves up!

    As you can see in our document controller CV sample, a key skills section is a great way to highlight what you can offer. Here’s what recruiters are looking for:

    Essential skills for a document controller

    • Knowledge of document storage software
    • Paper (hard copy) organisation and labelling
    • Document scanning and copying
    • Experience of different types of files
    • Preparing documents and templates

    Desirable aptitudes to set you apart

    • Attention to detail
    • Time management
    • Multitasking
    • Clear communication
    • Ability to work on your own initiative

    Outlining education on a document controller CV

    What happens when you’re up against equally experienced and skilled candidates? Employers head to your education section to see whether you have any qualifications that give you a competitive edge. You can discuss school, college, and university courses, extracurricular training, and memberships to governing bodies – basically, anything that cements your credentials.

    There are a few rules to follow when completing this section. Like work experience, only underline your most recent and relevant qualifications. For example, you don’t need to list individual GCSEs if you’ve completed a university degree. Next, avoid mentioning bad grades or incomplete courses – they won’t impress anyone, and you’re not obligated to provide this information unless asked.

    How do you become a document controller? You don’t necessarily need qualifications, but some employers prefer candidates with an industry-specific degree, e.g. “Science”, “IT”, or “Business Administration”. Otherwise, you could boost your chances by pursuing something like “Information Management” or “Library and Information Studies”. At the very least, you must demonstrate excellent IT literacy.

    If traditional academia isn’t for you, you could search for apprenticeships instead. Some companies offer schemes where you learn on the job, so it’s always worth checking with organisations beforehand.

    Here are a few details to include:

    • Name of school, college, university, or other awarding body
    • Study start and end dates
    • Subject title
    • Qualification level – e.g. GCSE or A level
    • Qualification result – not essential but desirable

    Example of education for a document controller CV

    University of Edinburgh | September 2020 – June 2023
    Law and Business (Bachelor of Arts): First-class honours

    Aberdeen Academy | September 2015 – June 2020
    3 A levels: Law (A), English (B), IT (B), and Business Studies (B)

    Aberdeen High School | September 2010 – June 2015
    11 GCSEs at grades A – C

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    Your document controller CV questions answered

    What are a document controller’s duties and responsibilities?

    Document controller roles and responsibilities start with the management of a company’s documents, including scanning, storage, filing, and reviewing for accuracy. They’re also responsible for creating templates and managing requests for new documentation. In a construction company, for example, a document controller may be required to distribute templates for planning applications or tender documentation. Above all else, document controller duties must be completed with confidentiality around any sensitive information.

    What are the skills of a document controller?

    Document control requirements include both hard (technical) and soft (transferable) skills. While some employers let you learn on the job, you’ll need some understanding of document storage, including both digital and hard copies. Computer literacy is a must, with experience of different file types. In terms of personal qualities, you’ll need meticulous attention to detail and the ability to work quickly and independently on multiple projects – paired with clear communication and an aptitude for liaising with other departments when required.

    What qualifications do you need to be a document controller?

    While there’s no educational route specific to document control, a diploma or degree in an IT-, business- or law-related subject will stand you in good stead for document controller duties. Recruiters may also look for a training course in document control, but this isn’t always essential.

    What is the salary of a document controller?

    Document controller salaries generally fall between £27,000 and £33,000. Naturally, this can vary depending on experience, with a lower starting salary for applicants who don’t have specific experience or training for the document controller job role.

    Prepare, file, and distribute your document controller CV

    From the design and structure to specific document controller duties and skills, it’s fair to say there’s a lot to think about for your document controller CV. That’s all made easy with myPerfectCV.

    Our online builder gives you access to professional CV templates, expert CV examples, and pre-written content so you can build an impressive CV in minutes. Simply select the options that suit you, customise with a few personal details, and then download your document controller CV in PDF or Word format.

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