In the admin industry, jobseekers are usually faced with three CV-writing challenges:
1. Competition is tight, so candidates need to prove they are the right person for the job.
2. Sometimes candidates feel tempted to use a generic CV when applying for different jobs, as tasks may overlap between roles.
3. Professionals in this sector are expected to be jacks-of-all-trades, so candidates may downplay their specialised skills.
Using the right admin CV sample can help address these challenges and create a CV that is tailored to the specific job you are applying for. Below, you will find an admin CV sample for each main job in this industry sector, so take a look at how you can get your ideal admin job.
Executive Assistant CV Sample
Being familiar with the best CV writing practices can increase your chances of getting an executive assistant job. Use our admin CV sample and the list of do’s and don’ts below to create a tailored CV.
- Do make sure your CV shows how you fitted into the organisational culture of previous workplaces. Employers expect their executive assistants to be a perfect match for the company’s mission and vision.
- Do include a balanced overview of both soft and hard skills. This will show employers that you are qualified to do the job in terms of your knowledge, experience and personal qualities.
- Don’t downplay your technical skills, since knowledge of IT tools can help present you as a capable and valuable employee.
- Don’t focus exclusively on past or current achievements, and instead show that your career expectations make you the right candidate in the long term.
Personal Assistant CV Sample
When job hunting for a personal assistant role, use an admin CV sample as a reference. Paying attention to the do’s and don’ts below can help you write a strong CV.
- Do highlight skills such as initiative, reliability and multi-tasking, and briefly mention examples of how you have used these skills in previous jobs.
- Do draw attention to your resourcefulness and preparedness, as your role demands being able to provide high-level support, often at short notice.
- Don’t limit yourself to writing a chronological CV. In this role, demonstrating that you can get things accomplished is essential, so write your CV using both functional and chronological formats.
- Don’t leave out your personality. You may include a few interests or activities where you excel, as long as they complement the rest of your CV and are relevant to the job.
Receptionist CV Sample
To increase your chances of being hired as a receptionist, take into consideration the tips contained in our admin CV sample and in the points below:
- Do make sure that your CV’s focal points are your people skills, winning personality and organizational ability. All previous roles, duties and achievements should reflect this.
- Be specific when describing the systems and tools you have used in the past (e.g. switchboard systems, computer packages, etc.), and make sure you connect them to the job description in question.
- Don’t overlook the visual aspect of your CV. In a receptionist role, presentation and first impressions matter, so it’s important that your CV be neatly presented.
- Don’t get too creative with fonts, spacing and format. Your priority should be to create a CV that is easily readable and scannable.
Recruiter CV Sample
Using the right admin CV sample can come in handy when writing a customised CV that showcases your skills. Here are some quick tips on the best CV writing practices for your industry:
- Do describe how you have handled challenges in previous roles. Employers want to know that you are a good asset in all circumstances, including challenging situations.
- Do quantify your accomplishments using specific figures and / or known metrics in the HR industry.
- Specific recruitment terminology, abbreviations and acronyms have their place in CVs, but be careful not to overuse them.
- Don’t repeat yourself when describing previous responsibilities. Instead, research the most appropriate action verbs and find suitable synonyms.
Secretary-Admin Assistant CV Sample
Adapt our admin CV sample while keeping these do’s and don’ts in mind to ensure that your CV makes it to the shortlist:
- Do use lists and bullet points, as these exemplify your organisational skills.
- Do follow a problem-action-outcome structure when describing previous roles. This shows that you are a problem solver and an action-oriented professional.
- Don’t go into too much detail when it comes to previous duties or qualifications. As a secretary-admin assistant, you are expected to know how to prioritise.
- Don’t send your CV without proofreading it a few times. Typos and bad spelling reflect badly on your professionalism and detract from your representational role as a secretary.